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Operations Specialist - Admissions

Apply now Job no: 493944
Categories: Staff
Department: Admission & Financial Aid

Davidson College is requiring new employees hired into jobs posted after August 1, 2021, and all employees with a start date on or later than September 1, 2021, to be vaccinated to help protect the health and safety of our community. New employees will be required to submit proof of at least the first dose of a vaccine on or before their start date and proof of full vaccination no later than 5 weeks after their start date.  Please see the full new hire vaccination policy here.


The Office of Admission and Financial Aid invites you to consider joining our team of professionals who seek to advance the mission of Davidson College by enrolling the best and brightest students from around the United States and the world. Our staff members take great pride in our individual and collective work, and we seek to add an Operations Specialist to our team who shares the same pride in producing work of the highest quality. If you would like to join a team that supports every member, rallies around one another to complete every task and has fun doing so, please consider the Operations Specialist position.

Primary responsibilities

This position is responsible for contributing to all aspects of a complex application and financial aid process with a special emphasis on admission.  Duties include receiving application and financial aid materials for over 6,000 applications including setup, tracking, maintaining and updating confidential files for all prospective and enrolled students.  Processing applications and documents from numerous sources by performing accurate computer data entry (including confidential ratings) in a quick and efficient manner in an active, fast-paced work environment. Dissemination of financial aid information to students, families, college offices, government and private agencies etc. while assisting with the financial aid application process, and document management under FERPA guidelines. This position will also serve as a primary staff contact person in the Admission and Financial Aid office reception areas to ensure that visitors are greeted in a professional and friendly manner while answering incoming phone calls and email inquiries for both departments. 

Minimum Qualifications

High school diploma or GED. Minimum of three years of general clerical or administrative work experience.

Excellent organizational and communication skills, outstanding attention to detail, self-starter, and ability to work in a team environment. 

Technical dexterity and advanced computer knowledge in Word, Excel, Access, Outlook, Slate, and Banner with an interest in learning new computer skills. 

Ability to learn the rules and regulations, and applicable policies pertaining to assigned area of responsibility including confidentiality of student information. 

Ability to learn and adhere to Davidson College policies related to Admission, Financial Aid and the greater institution. Ability to understand the college rules and regulations relating to student enrollment.

Preferred Qualifications

Associate’s degree and prior experience in a college admission and/or financial aid office.

Apply online at  Attach a resume and cover letter to your application.

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.


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