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INTERNAL ONLY - Assistant Director of Grants and Contracts

Apply now Job no: 493133
Categories: Staff
Department: Grants & Contracts

Currently only available to Davidson College employees

The Assistant Director of Grants and Contracts works closely with the Director of Grants and Contracts to assist faculty in securing external funds to support activities directly affecting the academic program, and to protect the college by ensuring compliance with federal and state regulations affecting sponsored research. In collaboration with the Director, the Assistant Director performs duties in support of the preparation and submission of proposals, as well as the management of grants and contracts. The Assistant Director of Grants and Contracts maintains a comprehensive knowledge of federal and state regulations governing research and sponsored projects including but not limited to: OMB Uniform Guidance, Code of Federal Regulations, and federal sponsor terms such as those from the National Science Foundation (NSF) and National Institutes of Health (NIH). A key function of the Assistant Director is to maintain proposal data in the Grants and Contracts database, track submissions and awards, and analyze and communicate data through reports, visualizations and dashboards. The Assistant Director also provides administrative support for the Human Subjects/Institutional Review Board.

Job Duties:

Provide pre-award services in various aspects of the proposal preparation and submission phase, including interpretation of the sponsoring agency’s guidelines, budget development, coordination of required approvals, and regulation and compliance requirements. Be familiar with various electronic submission mechanisms including, but not limited to, NSF Fastlane, Research.gov, NIH ASSIST, and Grants.gov Workspace. Provide assistance and instruction, if needed, to faculty utilizing these and other electronic research administration tools.

Provide post-award services to faculty who receive grant funding by monitoring technical and compliance reporting requirements associated with each award and ensuring that faculty submit technical reports on time. Assist faculty with report preparation, as needed.

Provide administrative support for the Human Subjects/Institutional Review Board, including processing and distributing for review all human subjects protocols submitted by students, faculty and staff, keeping IRB documentation up-to-date and compliant with federal regulations, maintaining a record of investigator training certification, maintaining HS/IRB files, providing assistance to the chair/vice chair when requested, and keeping the IRB committee informed on IRB matters. Maintain database of all protocols processed in the Grants and Contracts Office and generate annual report from the data collected.

Data collection and management, record maintenance, and report preparation. Maintain database of all grant applications processed in the Grants and Contracts Office. Generate various reports throughout the year from the data collected.

Webmaster for both the Grants and Contracts and Human Subjects/IRB websites, keeping both sites updated and maintained.

General administrative support for the Grants & Contracts office, including but not limited to, ordering supplies, renewing subscriptions, preparing vouchers for bill payments and balancing office operating budget.



Bachelor’s degree. Excellent customer service, as well as written and oral communication skills. Possess strong organizational skills. Ability to multitask and prioritize work. Ability to work both independently and as a member of a team. Ability to maintain confidentiality. Detail oriented. Proficiency with word processing, spreadsheet, and database software.


Preferred Qualifications:

3-5 years of experience in research administration, preferably in a higher education setting. A strong understanding of databases and data analysis procedures. Experience with Banner desirable.


Knowledge, Skills, and Training:

Advanced computer skills including MS Office applications, Banner and Adobe Acrobat. Must demonstrate accuracy, attention to detail and ability to meet deadlines, prioritize work effectively and work well with faculty, staff and students. Must have effective verbal and written communication skills and basic mathematical skills. Willingness and ability to adapt to changing technology and systems.


How to apply:

Please go to https://employment.davidson.edu and submit an online application along with a cover letter and resume.  Review of applications will begin immediately.  Currently only available to Davidson College employees


At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.




Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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