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Dining Services Office Manager

Apply now Job no: 493861
Categories: Staff
Department: Auxiliary Services

Davidson College Dining Services now hiring an Office Manager whose responsibilities include:

  • Overseeing payroll for three departments and over 100 employees
  • Accurate submission of employee timesheets to the payroll office every two weeks
  • Oversees all cash handling, accounts payable, and receivable for all dining services operations, including the Much Ado Catering Department, and Basketball Game Concessions
  • Assist Department Directors with budget forecasts
  • Manages all aspects of the office
  • Assists cashiers with daily job functions
  • Assists all managers and Administrative Assistants with efficient usage of all Microsoft office applications, as well as other software used by the department
    Creates all accounting and other spreadsheets Troubleshoots all technology problems to accurately report issues to ITS

Responsibilities:

Accounts Payable- Ensure all invoices for three facilities (including much ado catering and Vail Commons) processed through banner, meeting the 5:00 PM deadline every Tuesday. Checking statements to ensure invoices are accounted for.  Monitoring and overseeing transactions in the budget for accuracy.

Accounts Receivable- Monitoring transactions and financial billing for all three facilities. Ensuring all account receivables are closed promptly. Processing all credit card transactions for Dining Services, Much Ado Catering, and Wildcat Den.

Cash Handling –Processing all cash and check deposits. Ensuring adequate amounts of money are on hand for various events throughout the year, including all catering cash bars and basketball concessions. Maintaining sufficient amounts of change for Dining Services, Much Ado Catering, and Wildcat Den. Processes all employee reimbursements. Ensuring all facilities comply with all Davidson College cash handling policies and internal audits.

Payroll -checking hours for accuracy after submitted by Assistant Directors.

Supervise and Assist Cashiers and Dining Services Admin I- Assist Admin one, cashiers and Managers, with Office software, Spreadsheets, etc. Troubleshoot technology problems to report them to T&I in the most efficient manner possible.

Requirements:

HS/GED; Minimum of 3 years of experience. Cash handling experience is required.  An associate's degree is preferred. May substitute 5 years of foodservice and office experience in lieu of education. Prefer prior food service and customer service experience.

Must be extremely proficient with computers and windows-based applications. There should be advanced knowledge of all Microsoft Office Suite applications as well as Adobe Photoshop, Chef Tec, Content Management Systems & Caterease. (or similar software) The ability to be organized and multitask. Trained in operating systems such as Banner and Kronos. Excellent verbal and written communication skills. Possessing good customer services skills is a must. Accounting experience is very beneficial.

 

To apply, please submit a cover letter and resume along with the online application to https://employment.davidson.edu

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.

 

 

 

Advertised: Eastern Daylight Time
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