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Digital Events Manager

Apply now Job no: 494082
Categories: Staff
Department: Office of Events & Programming

New employees with a start date on or later than March 1, 2022 must be fully vaccinated when they first report to work at Davidson College. Please see the full new hire vaccination policy here.

Digital Event Manager 

Position Summary:

As the Digital Event Manager, you will create, coordinate, and produce all event components of Davidson College virtual and hybrid events, such as lectures, dinners, and webinars. This position is responsible for set up and operation of cameras and select A/V equipment, digital platform management, content creation and production, speaker management, live streaming and recording, onsite troubleshooting of technical problems, and post event editing. As the first person in this new position and new department branch, the person hired for this position will be instrumental in building new processes and policies and will serve as a consultant for other departments on campus who seek us out as subject matter experts. 

 

What you’ll be doing?

Digital Event Manager Responsibilities:

  • This position will produce virtual and hybrid/live streaming events from concept to post-production.

  • This position will become an on-campus subject matter expert in regards to hybrid events.

  • Create digital content for virtual and hybrid events, including opening/closing slides, lower third titles, PowerPoint presentations, and introduction videos.

  • Create digital events by using various platforms like Zoom Meeting, Zoom Webinar, and YouTube.

  • Act as main point person with internal and external event presenters to ensure they are knowledgeable and comfortable with the event flow, facilitate speaker audio and video needs, and provide support in the event of technical difficulties.

  • Work with the host office to establish program messaging, timing, and flow to meet the goal of the event.

  • Set up video camera configurations to ensure correct camera positions and settings based on each individual event. Independently and creatively solve problems as technical issues arise.

  • Build out a video production booth to include hybrid computer equipment, running cables to in-house audio/video equipment and establishing a proper connection.

  • Manage, advise and guide the Digital Event Follow in their job.

  • Work closely with key campus partners from Tech Services, Technology and Innovation, and College Communications to produce virtual events.

  • Serve as main liaison for any technical cross training for event staff and stakeholders.

  • Manages technical resource scheduling for equipment and labor.

  • Create event communications via college database (Blackbaud CRM)  and software for all virtual and hybrid events you manage. Tasks associated with event communications include creating online registration forms, event invitations and reminders.

  • Develop and oversee implementation of short- and long-range plans for virtual and hybrid technologies.

  • Manage vendor relationships on behalf of the department, ensuring that our vendors continue to be competitive and reliable.

  • Manage event budgets and research new technologies to make purchase proposals as needed.

  • Work with the events team with other in-person event needs as possible.

 

What do you bring?

Minimum Qualifications

  • Experience implementing virtual and/or hybrid events and webinars 

  • Experience in videography and/or video production

  • Basic knowledge of event audio video equipment and functionality

  • Exceptional project management and time management skills: highly organized and results-driven, and accountable with the ability to handle high pressure, last-minute, urgent requests. Detail-oriented in a fast-paced environment. 

  • Experience managing and troubleshooting digital tools and technologies 

  • Demonstrates strong critical thinking skills and solution-orientation approach to challenges.

  • A commitment to a high quality experience for our event attendees.

  • Ability to communicate clearly, both verbally and written. Strong writing and proofreading skills.   

  • Familiarity and comfort with both Microsoft Office Suite and the Google equivalents.

  • Must be proficient in Zoom Meeting and webinar or similar platform.

  • Must be an adaptable and flexible team player who is able to learn new skills quickly as the events environment continues to change.

  • This person must be able to work well with the Office of Events and Programming staff, as well as effectively communicate with numerous other campus partners and outside vendors.

  • Valid driver’s license required. 

  • Position requires evening and weekend work to staff/run events appropriately.

 

Desired Skills & Abilities

 

  • Bachelor’s degree

  • Must be willing to learn Adobe creative programs such as Photoshop, Premiere, InDesign, Illustrator, Publisher, and mass email systems with HTML.

  • Familiarity with Adobe creative programs such as Photoshop, Premiere, InDesign, Illustrator, Publisher, and mass email systems (with HTML).

  • Familiarity with livestream programs like OBS, vMix  or similar.  

  • Innovative problem solver, possesses a “can-do” attitude, self-starter and takes initiative with new projects.

  • Strong interpersonal skills; excellent internal and external customer service.

  • Extremely organized, highly motivated, and have the ability to remain calm in stressful situations. 

  • Experience in online event management

  • Entry level graphic design skills. 

 

Diversity, Equity, and Inclusion

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins. This is really important to our team, and we hope it’s important to you as well.

Read more about Davidson College’s commitment to diversity, equity, and inclusion here:https://www.davidson.edu/diversity-equity-inclusion 

 

Compensation

College Relations is committed to salary transparency in the hiring process as a characteristic of an inclusive organization. Our salaries are benchmarked to national liberal arts colleges and regional colleges and universities. The position hiring manager is happy to discuss our salary benchmarks at any stage of the interview process. Davidson College also offers numerous other benefits as an employer, including:

  • 4 weeks of vacation in your first year on the job, plus college holidays

  • Health insurance

  • A 403(b) retirement plan to which the college contributes at least 8.5% of your salary

  • Tuition assistance for employees and their dependents, after 7 years of continuous full-time employment. 

  • And much, much more - see https://www.davidson.edu/offices-and-services/human-resources for details

Flexible Work Location

Davidson College Relations has a flexible work location program in line with the college’s telecommuting policy. This position is eligible for partial flexibility in work location, during non-event days, as determined with the position’s manager and reviewed regularly through our performance management processes. Candidates should expect to maintain a residence within commuting distance of the Charlotte metro area. An initial campus orientation period (of several weeks to months) worked from the office may be required. This policy is reviewed periodically. 

 

 

Advertised: Eastern Daylight Time
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