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Administrative Assistant - Donor Relations

Apply now Job no: 494327
Categories: Staff
Department: Donor Relations

Administrative Assistant - Donor Relations

The Office of Donor Relations seeks to strengthen the ties between the college and the community. The office serves those who give their philanthropic and volunteer support to the college, overseeing such activities as gift acknowledgment, reporting, donor recognition and stewardship. The administrative assistant will perform a wide variety of office duties in support of the Director of Donor Relations, Senior Stewardship Advisor and Assistant Directors. 

This position is responsible for processing, proofing and emailing biweekly gift acknowledgments and tribute notifications, and conducting donor, gift, restricted fund and scholarship recipient research using Blackbaud CRM, Banner 9, Blackbaud Awards Management and Etrieve. The administrative assistant maintains recognition processes for the office of Donor Relations including assistance with stewardship events like our annual Board of Visitors meeting, Ne Ultra Society Celebration, Celebration of Giving and ‘Cats Say Thanks. The administrative assistant reviews and maintains our donor honor roll and recognition society membership including utilizing internal data to check for accuracy. General clerical work including filing, mailings, and scheduling of appointments and meetings; maintaining and reconciling office budget; serving as point-of-contact for donor and campus partner inquiries; ordering supplies; and preparing all invoices from directors. The administrative assistant also works with Donor Relations team in management of all restricted fund award and stewardship efforts, including annual scholarship recipient outreach, donor reporting efforts and maintenance of stewardship data and restricted fund data using Etrieve.

The position will also include special projects as assigned and require staffing of Donor Relations and College Relations events from time to time.

Minimum qualifications:

  • High school diploma/GED

Desired qualifications:

  • Associate degree, or vocational or technical school degree

  • Experience as an office assistant in a fast-paced office and demonstrated attention to detail maybe substitute for some of the above education 

  • Excellent oral and written communication skills

  • Flexibility and willingness to accept additional assignments and assist other team members as necessary

  • Strong customer service orientation/experience

  • Organizational and planning skills and attention to detail and accuracy

  • Problem analysis and problem-solving skills

  • Understanding of and adherence to confidentiality standards

  • Flexibility and adaptability

  • Experience with data entry

  • Working knowledge of Google Suite and Microsoft Office software including Outlook, Word, Excel

  • Experience with Banner 9, Blackbaud CRM, Etrieve preferred

  • Ability and willingness to learn, including self-help, and grow with technological change

Diversity, Equity and Inclusion

The Davidson College College Relations leadership team strives to advance the principles of diversity, equity and inclusion. In practice, that means doing our part to hire, grow, retain, and reward great employees from diverse cultures, ethnicities, races, religions, sexual orientations, gender identities, ages, national origins, socio-economic backgrounds, and abilities. This is really important to our team, and we hope it’s important to you as well. 

Compensation and benefits:

College Relations is committed to salary transparency in the hiring process as a characteristic of an inclusive organization. Our salaries are benchmarked to national liberal arts colleges and regional colleges and universities. The position hiring manager is happy to discuss our salary benchmarks at any stage of the interview process. Davidson College also offers numerous other benefits as an employer, including: 

4 weeks of vacation in your first year, plus College holidays

Health insurance

A 403(b) retirement plan to which the college contributes at least 8.5% of your salary

Tuition assistance for employees and their dependents, after 7 years of continuous full-time employment. 

See for details

Flexible Work Location

Davidson College Relations has a flexible work location program in line with the College’s telecommuting policy. This position is eligible for partial flexibility in work location, during non-event days, as determined with the position’s manager and reviewed regularly through our performance management processes. Candidates should expect to maintain a residence within commuting distance of the Charlotte metro area. An initial campus orientation period (of several weeks to months) worked from the office may be required. This policy is reviewed periodically. 

Information about how to submit an application can be found at

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins. 


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