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Administrative Assistant

Apply now Job no: 494365
Categories: Staff
Department: Center for Diversity and Inclusion

The Administrative Assistant serves as support to the Center for Student Diversity and Inclusion and the Division for Student Life. This position helps to create a welcoming, professional environment for Davidson College students across a variety of identities by performing a wide variety of complex duties encompassing program and event logistics, office management, communication, and project management.

This is NOT a remote position. Candidates for this position must work in-person and on-campus. The Administrative Assistant reports to the Director of Student Diversity and Inclusion Programs.

This is a 10-month position (no work scheduled mid-May to mid-July).

Program and Event Logistics 

  • Create a welcoming, inclusive environment in the Center of Diversity and Inclusion’s main office. Assure discreet handling of all business.
  • Maintain Center programming and event project plan, and coordinate logistics for the Center’s events and programs such as New Student Orientation, Wildcat Weekend alumni/family events, Queer and Trans Visibility Week, First-Generation Student Week, Identity-month collaborations, recognition ceremonies, and service-learning projects.
  • Administer a range of management functions to provide support for the Center for Student Diversity & Inclusion staff and programming.
  • Set up for and break down of the Center’s events that take place on campus during regular work hours.

Center Operations 

  • Process all financial transactions for programs implemented by the Center for Diversity and Inclusion. Maintain financial records and generate detailed financial reports for a wide range of institutional, endowment, and grant budgets managed by the department.
  • Serve as the primary administrative manager for room reservation requests for the Center’s multiple spaces on the Event Management System.
  • Stock and maintain inventory of office resources.

Outreach, Communication & Resources 

  • Design and distribute creative, high-quality advertisements and publicity for the Center’s resources.
  • Develop and manage social media and technology platforms for the Center by providing frequent updates on events and resources.
  • Maintain and develop the collection of books, brochures, and other resources available in the Center for Diversity and Inclusion.
  • Track campus community engagement and space usage with the Center’s multiple spaces.
  • Manage the Center’s website and biweekly newsletter.

Administrative Support and Project Management

  • Provide administrative support for the Director of Student for Diversity and Inclusion Programs by calendar management, budget management, preparing materials, etc. 
  • Offer project management support on strategic priority projects.
  • Provide administrative support and event management for division of Student Life professional development in-person and virtual opportunities.

Minimum Qualifications: 

  • High school diploma or GED
  • At least two (2) years of experience working in an office environment.
  • Strong written and verbal communication skills
  • Experience using, developing and managing social networking media (e.g. Instagram, Canva, etc.)  websites and the Microsoft Suite is strongly desired

Preferred Qualifications:

  • Bachelor’s degree
  • At least two years of experience working in a higher education context
  • Experience working college students from historically underrepresented populations (students of color, first-generation, international students, LGBTQ students, undocumented, etc.)

Benefits Include:

  • College-contributed 403(b) Retirement Contribution (after one year and 1000 hours)
  • Vision & Dental
  • Vacation
  • Sick Leave
  • Voya Accident, Voya Hospital Indemnity, MetLaw Legal, and InfoArmor ID Theft
  • Health Advocate Employee Assistance Program (EAP)
  • Holidays
  • Benefit Advocates Advising
  • Employee-contributed 403(b) Retirement Savings

If interested in applying, please go to to complete the online application, along with a cover letter and resume.  

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.


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