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Administrative Assistant II

Apply now Job no: 494448
Categories: Staff
Department: Residence Life

To perform various complex and responsible administrative and office assistant duties in support of management and administrative support staff in a fast-paced, collaborative, student-centered, and learning-centered department.


Office Reception – including in-person customer service, answering phones, managing mail, filing various paperwork, monitoring calendars, ordering supplies and food, routine correspondence, proofreading, reserving rooms, managing the loan key and lock-out process, and additional tasks.

Work Orders Assistance – in conjunction with the Coordinator for Budgets and Facilities, processing, monitoring, tracking, and reporting student and professional staff work orders. Serve as a front-line response to the RLO work order process. 

Budget and Fiscal Assistance – Pay bills, process accounts payable vouchers, travel and reimbursement requests, and student payroll.

Housing Assignments Process Assistance – in conjunction with the Housing Assignments Coordinator, prepare for and support first-year resident assignments, manage complex database and file folders, score inventory and process roommate preference cards, and answer questions about the housing selection process.

Supervise student employees - including front desk assistants to ensure continuous office coverage, student assistants in Chidsey Fitness Center, or other non-residential capacities. Enter working hours in TimeClock Plus or current payroll management software.


High school diploma or GED; Valid driver's license; Minimum of one year of responsible secretarial, clerical, and administrative experience. Ability to perform responsible and complex work involving the use of independent judgment and personal initiative, communicate clearly and concisely, and operate a variety of office equipment. Computer skills, including Microsoft Office Suite required. Basic mathematical skills, budget management, and reconciliation are essential. Work independently in the absence of supervision. Establish and maintain effective working relationships with other campus departments.

Prefer a Bachelor's degree; Previous experience working with college students. 

To apply, please go to and submit an online application along with a cover letter and resume.  Review of applications will begin immediately and continue until filled.

At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community.  In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.

Advertised: Eastern Daylight Time
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